DBNPS Maintenance Planning Interfaces and job requirements summary!
Maintenance Planning Interfaces:
The Maintenance Planning Group interfaces with many departments. A brief summary of the interfaces
with associated functions is provided here:
1. Interface with Document Control for obtaining necessary working copy
procedures, drawings, vendor
manuals, procurement packages, data packages, Equivalent Replacement Resolutions (ERR's), Setpoint
Change Request (SCR's ) Modification Documents (MOD's) and their Supplements, etc, for usage in
2. Interface with Supply Chain (Materials Analysts, Warehouse Storekeepers,
and Customer Response
Team (CRT) members, to accomplish and/or facilitate processes concerning material Sales Orders,
Stock Issues, and/or Requisitions.
3. Interface with Procurement Engineering to facilitate purchases of
non-stock materials and vendor services,
expedite Engineered Spare Parts List (ESPL) changes, to coordinate the development of ERR's, and to
process Controlled Materials Processing Change Requests (CMPCR's) to comply with Control of
Consumable Materials, etc.
4. Interface with Maintenance Shops to obtain information needed to produce
an adequately detailed Work
Order, resolve field problems, researching history, and obtaining the needed parts info for ordering.
5. Interface with Outage and Scheduling Management /Work Control Team
members, who will ensure
that the work orders are assigned the proper priorities, ensure the proper work week is assigned to
the jobs, ensure that the jobs not ready to meet schedule are properly rescheduled, and ensure the
proper codes for work restraint template fields are correctly established (i.e..reflect the correct
department, and actions required to lift the restraint(s).
6. Interface with QC to resolve problems encountered during work package
and closeout activities.
7. Interface with Maintenance Engineers and/or System Engineers for providing
direction when a Non-Trivial problem needs an action plan per Work Process Guideline (WPG)-#10,
specifying steps to be performed as required per NG-DB-00225, (partial procedure performance
requirements), and providing work History Sheet documentation for "no-document" NQ/PQ parts
(DB-DP-00007 step 6.8.2.d.4).
8. Interface with Design Engineering for responses to RFA's; and for
coordinating the production of various
documents requiring design changes, such as ERR's, MOD's, Field Problem Resolutions (FPR's), SCR's,
Temporary Modifications (TM's), and Davis Besse Configuration Equipment Summary (DBCES/M-0720I)
changes for maintaining Configuration Control.
9. Interface with Computer Engineering for responses to Station Computer
documents such as Requests for
Computer Assistance (RFCA's), to provide compensatory actions for loss of Station Parameter Display
System (SPDS), Emergency Plan required equipment, etc, and for coordinating MOD/ changes to the Plant
Computer hardware and the applicable operating system.
10. Interface with Fire Protection Engineer for information required for
developing an Impairment Sheet,
discussing comp actions needed to support work orders that make a Fire system/barrier inoperable,
and for obtaining the Fire Coordinator review for Fire classified work packages.
11. Interface with Test/Performance Engineer to establish testing for
Modification packages, as part
of MOD Interdisciplinary Design Review (IDR) meeting, to obtain qualified test personnel to
perform DB-PF-05010 testing, or other related tests; and to obtain a Test Engineer Review on work
orders involving of DB-PF-type tests.
12. Interface with QA Inspection Receipt personnel to release material on
Vendor Quality (VQ) hold,
or to obtain conditional material releases; for jobs that require expeditious handling. This interface
is normally handled on the "Supply Chain" level, but planning "gets involved" for hot jobs.
13. Interface with Operations via Work Control organization to obtain Senior
Reactor Operator (SRO)
review of work packages, obtain technical advice for establishing Technical Specification Operability
Checklists (TSOC's), Test Requirement sheets (TRS's) for work packages, obtaining determination
of plant conditions necessary to perform maintenance, and to obtain advice for troubleshooting
problems of operational nature, such as line-ups, system/equipment configuration, etc.
14. Interface with Production Team members as required via attending meetings
where planning input
has been requested by Work Management/Scheduling Team members.
15. Interface with Preventive Maintenance (PM) Coordinator and data entry
clerk/planner for processing
Preventive Maintenance Additions (PMA's), Preventive maintenance Deferrals (PMD's), updating
PM data fields, forcing or rescheduling PM work document generation as needed.
16. Interface with Security, for work affecting barriers or equipment
affecting /supporting station security
plan, for notification of comp measures, and for obtaining Security review on work orders.
17. Interface with Regulatory Affairs Team for completion of License
Amendment Requests (LAR's) for
MOD's, processing UCN's for USAR changes, and for processing Commitment Reduction/Closures.
18. Interface with Shop Coordinators for issuing Work Orders (WO's),
obtaining support shop reviews
and/or walkdowns, locating packages due to changes in process, etc.
19. Interface with QC/QA/MRT to resolve problems associated with Condition
Reports (CR's), and
supporting Audit Activities, if Planning participation/input is required.
20. Interface with vendors for obtaining supplementary info not available
from DB parts software and/or
databases, by obtaining vendor bulletins, catalogs, Material Safety Data Sheets (MSDS) or to identify
21. Interface with In Service Inspection/Test ( ISI/IST) Performance
Engineering members for obtaining
PETP/ISI reviews of ASME-classified work orders.
22. Interface with the Authorized Nuclear Inspector (ANI) for obtaining
review of work orders, when QC
is not available, such as during call-outs for work.
23. Interface with other planners when their expertise is needed for
providing support / specialized
knowledge, (for weld travellers, NE-311 forms, etc.)
24. Interface with Records Management for obtaining Roll/Frame info, obtaining copies of records, etc.
25. Interface with "Tiger Team" personnel to obtain deficiency
tags, obtain special support, walkdown
26. Interface with Engineering Document Control/ Document systems to obtain
FPR numbers, get
Davis-Besse Activity Tracking System (DBATS) steps updated, obtain assistance in tracking IDR
progress, and coordinating expeditious handling of design packages to Station Document Control
(Hot MOD's ERR's FPR's etc).
27. Interface with Design Engineering Coordinators to obtain status of design
changes not completed,
initiating clearance of design restraints etc.
28. Interface with Rad Protection personnel, such as ALARA team, to initiate
special Radiological Work
Permits (RWP's), discuss radiological limits and engineering controls for work package implementation,
and to obtain ALARA review of work orders.
29. Interface with Document Systems-Station, to obtain IDWACN form signoffs
for WO Work Verification
Checklist completions for MOD's, ERR's, etc.
30. Interface with Training Coordinator to obtain process completion of the
training notification form to
support Work Verification Acticities.
31. Interface with Shift Manager to get call-out support for personnel
augmentation needed to resolve
emergent plant situations in which the on-station planner lacks sufficient expertise to provide a needed
32. Interface with Chemistry for work order reviews and FME support, as required.
33. Interface with Industrial Safety unit for CMPCR processing for controlled
materials and Plant
Product List (PPL) issues, prior to starting procurement activities, if not already initiated by
procurement engineering, for items requiring expeditious acquisition.
Obtain support if needed for walkdowns within confined spaces.
34. Interface with Oracle/STARS personnel for resolving system /software
problems, for obtaining
training in new methods, or for obtaining input on unfamiliar process techniques.
35. Interface with FEARMS personnel for resolving system/software problems,
for obtaining training
in new methods, or for obtaining input on unfamiliar techniques.
Maintenance Planner Accountability / Responsibility Summary:
Planners are generally responsible for providing services and performing supporting activities as
determined or directed from by administrative procedures and station procedures; or as driven by
programs, processes and organizational interfaces. They include and are not limited to the following:
1. Reviewing incoming MDT's or WO's as provided by "Tiger Team"
computer input, or from station
management such as OPS and shop supervision, and dispositioning these incoming work items through
coordination with Operations, Engineering, and Maintenance, to reduce backlog; pursuant to
DB-DP-00007 and WPG 6.
2. Preparing or updating work packages to resolve MDT's, CR's, PM items and
other documents to
ensure completion within the established deadlines and schedules, pursuant to WPG 1 timelines.
3. Providing reviews of backlog and emergent items; preparing them for
issuance to the field when
scheduled, and ensuring that WO's have appropriate input from Engineering, the Maint Shop(s),
4. Being responsive to Operations Concerns and work orders for emergent items
by providing an
expeditious turn-around in the shortest time frame possible while still maintaining quality.
See item 5 for more on quality expectations.
5. Ensuring that quality and attention to detail are part of the work order
by ensuring that components are identified properly, and that corrective/root causes are discernable.
Planners also ensure that the proper outage codes, mode required for work and tech spec requirements
are identified; along with a description of any special plant condition(s) that may be required.
6. Identifying correct parts and materials to support work items. Ensuring
that the proper parts, together
with associated quality requirements and sufficient quantity are ordered to facilitate repairs or
replacements identified on the WO.
7. Supporting the Maintenance Shops during performance of work through use of
Work Order changes,
sub-WO generation as needed, to correct WO problems; and obtaining the involvement of Systems
and /or Maintenance Engineers to assist in resolving technical and system procedural problems.
8. Providing input and status updates for coordination requirements to the Planning Supervisor as requested.
9. Maintaining Communications to promote continuity and coordination during all phases of work tasks.
10. Reviewing WO's for close-out to ensure that identified work as in fact
performed, the required
documentation and forms are properly completed, and required attachments are included in the work
packages (Such as data sheets, weld travelers, test data, procedures, etc).
NOTE: This activity is subject to be deleted during Transition Team program
RQR 96-0003 deleted NQAM 126.96.36.199, which formerly required planner closeout reviews.
11. Being properly aware of documentation deficiencies found during closeout
and preparing a
Condition Report when appropriate.
12. Properly addressing MOD activities for MOD's assigned, by attending MOD
meetings, identifying /ordering parts, assembling the MOD packages, coordinating work verification
support such as issuing Training completion notifications, procedure related IDWACN's, and during
closeouts, performing Work Verification Checklist signoffs, and submitting the MPIC for final MOD
close-out. See the Interfaces section for other information on interdepartmental coordination.
13. Providing all of the appropriate enclosures and attachments for special
requirements such as the
Foreign Material Exclusion (FME) form, weld traveler form, permits, and others.
14. Assisting the Supervisor-Planning and/or the Lead Planner by training new
planners using OJT,
procedure required reading, and practice on the PC.
15. Assisting in answering questions from shop personnel, engineering
personnel, and management
personnel as related to WO specifics needing clarification.
Many other procedures have statements containing the words "Planner
Shall", or "Planner Should",
which direct planner actions to be taken in given situations covered within the scope of the procedures.
There are too many to list here!!!
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